Privacy Policy

Last updated: May 20th, 2026

Stonewood Property Management, LLC
Website: rentbuffs.com

Effective Date: May 8, 2026

1. Introduction

Stonewood Property Management, LLC (“Company,” “we,” “us,” or “our”) operates the website rentbuffs.com (the “Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or interact with our services.

This Privacy Policy applies to all properties — current and future — managed by Stonewood Property Management, LLC, regardless of location. This includes, but is not limited to:

• Boulder, Colorado Properties: Thomas Jefferson, Regal, and The Dakotas apartments
• Ouray, Colorado Properties: Billy Goat, Benton Building, Loretta Court (residential), and Ouray Commercial spaces
• Utah Properties: All residential and commercial properties currently managed or hereafter acquired by Stonewood Property Management, LLC in the state of Utah
• Any Additional Properties: Any residential or commercial properties currently or in the future managed by Stonewood Property Management, LLC in Colorado, Utah, or any other state

Please read this policy carefully. By using the Site or any of our services, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use our Site or services.

2. Information We Collect

2.1 Personal Information You Provide

We collect personal information that you voluntarily provide when you:

• Submit a rental application through the Site or our online application portal
• Complete a Move-In or Move-Out Form
• Register for or log into the Resident Portal
• Contact us via our Contact page, email, or phone
• Schedule a property showing or request information about available units

The personal information collected may include:

• Full name
• Mailing address, current and previous
• Email address
• Phone number
• Date of birth
• Social Security Number or government-issued ID (for rental application purposes only)
• Employment and income information
• Rental history and references
• Emergency contact information
• Pet information (if applicable)
• Electronic signatures

2.2 Information Collected Automatically

When you visit the Site, certain information is collected automatically through cookies, web beacons, and similar technologies. This may include:

• IP address and approximate geographic location
• Browser type and version
• Operating system
• Pages visited and time spent on each page
• Referring website or URL
• Device identifiers

This information is used to analyze trends, administer the Site, and improve user experience. It does not directly identify you unless combined with other information.

2.3 Information from Third Parties

We may receive information about you from third-party services we use, including our online property management and resident portal platform. This may include rental payment history, maintenance request details, and lease-related communications.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To process and evaluate rental applications for all properties managed by Stonewood Property Management, LLC
• To manage your tenancy, including lease agreements, rent payments, and maintenance requests
• To communicate with you about your application, tenancy, or general inquiries
• To send important notices, including lease renewals, policy updates, and maintenance notifications
• To verify your identity and conduct background or credit checks (with your consent) as required for tenancy
• To comply with applicable Colorado, Utah, and federal laws, including fair housing requirements and applicable state consumer privacy laws
• To improve our Site and services
• To protect the rights, property, and safety of Stonewood Property Management, LLC, our tenants, and others
• To respond to legal requests and prevent fraud

4. State Privacy Rights

Stonewood Property Management, LLC is committed to honoring the privacy rights of all residents and applicants across every state in which we operate. The following rights apply to residents of Colorado and Utah respectively.

4.1 Colorado Privacy Rights

If you are a Colorado resident, you may have certain rights under the Colorado Privacy Act (CPA) and other applicable Colorado state laws, including:

• The right to know what personal data we have collected about you
• The right to correct inaccurate personal data
• The right to request deletion of your personal data, subject to certain exceptions
• The right to opt out of the sale of personal data (we do not sell personal data)
• The right to data portability — the right to receive a copy of your personal data in a portable format
• The right to non-discrimination for exercising your privacy rights

To exercise any of these rights, please contact us using the information in Section 11 below. We will respond to verifiable requests within the timeframe required by applicable Colorado law.

4.2 Utah Privacy Rights

If you are a Utah resident, you may have certain rights under the Utah Consumer Privacy Act (UCPA) and other applicable Utah state laws, including:

• The right to know whether we are processing your personal data and to access that data
• The right to correct inaccurate personal data that we maintain about you
• The right to request deletion of personal data that you provided to us, subject to certain exceptions
• The right to opt out of the sale of your personal data (we do not sell personal data)
• The right to opt out of targeted advertising using your personal data
• The right to data portability — to obtain a copy of your personal data in a portable and readily usable format
• The right to non-discrimination for exercising your privacy rights

To exercise any of these rights as a Utah resident, please contact us using the information in Section 11 below. We will respond to verifiable requests within the timeframe required by applicable Utah law.

4.3 Residents of Other States

As Stonewood Property Management, LLC continues to expand its portfolio across multiple states, we are committed to complying with applicable privacy laws in all jurisdictions where we operate. Residents of other states may have similar rights under applicable state privacy laws. Please contact us to learn more about your rights or to submit a privacy request.

5. Sharing of Your Information

Stonewood Property Management, LLC does not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

• Service Providers: With trusted third-party vendors who assist us in operating our Site, processing applications, conducting background checks, or managing tenant communications — all bound by confidentiality obligations.
• Property Management Platform: With our online resident portal and property management software provider to facilitate leasing, payments, and maintenance requests.
• Legal Compliance: When required by law, subpoena, court order, or government authority, or to protect the legal rights of Stonewood Property Management, LLC. This includes compliance with applicable Colorado and Utah landlord-tenant laws, fair housing regulations, and any other federal or state laws applicable to our operations.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
• Safety: To protect the health and safety of any person, including in emergency situations.

6. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files placed on your device. We use:

• Essential Cookies: Required for basic Site functionality.
• Analytics Cookies: Used to understand how visitors interact with our Site (e.g., Google Analytics). Data collected is aggregated and anonymized.
• Functional Cookies: Used to remember your preferences and settings.

You can control or disable cookies through your browser settings. Note that disabling cookies may affect the functionality of certain parts of the Site.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include secure socket layer (SSL) encryption for data transmission, access controls, and secure storage practices.

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee absolute security.

Sensitive information such as Social Security Numbers and financial data collected during the rental application process is handled with the highest level of care and is used solely for the purposes of evaluating and processing your application.

8. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, including for the duration of your tenancy and for any period required by applicable law (such as Colorado and Utah landlord-tenant laws, and applicable federal regulations). After the retention period, we securely delete or anonymize your data.

Rental application data for applicants who are not accepted as tenants is typically retained for a limited period as required by applicable fair housing laws, after which it is securely deleted.

9. Third-Party Websites and Links

Our Site may contain links to third-party websites, including our online resident portal (hosted by a third-party property management platform) and local resource pages for our service areas in Colorado, Utah, and elsewhere. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Children’s Privacy

Our Site and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected such information, please contact us immediately and we will take prompt steps to delete it.

11. Changes to This Privacy Policy

Stonewood Property Management, LLC reserves the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically. Your continued use of the Site after any changes constitutes acceptance of the revised policy.

This policy applies to all current and future properties and units managed by Stonewood Property Management, LLC, including any newly acquired or developed properties in Colorado, Utah, or any other state or jurisdiction in which Stonewood Property Management, LLC operates now or in the future.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy — including requests to exercise your privacy rights under the Colorado Privacy Act (CPA) or the Utah Consumer Privacy Act (UCPA) — please contact us:

Stonewood Property Management, LLC

Website: rentbuffs.com

Phone: 970-708-3087

Email: rentbuffs@gmail.com

Serving Colorado, Utah, and all locations managed by Stonewood Property Management, LLC

This Privacy Policy is incorporated into and forms part of the terms and conditions governing your use of the rentbuffs.com website and any services provided by Stonewood Property Management, LLC.

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions.

The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Stonewood Property Management, PO Box 1017, Ouray, CO 81427.
• Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Account means a unique account created for You to access our Service or parts of our Service.
• Website refers to Stonewood Property Management, accessible from www.rentbuffs.com
• Service refers to the Website.
• Country refers to: United States
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
• Personal Data is any information that relates to an identified or identifiable individual.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service.

You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service.

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser. Learn more about cookies: All About Cookies.

We use both session and persistent Cookies for the purposes set out below:

• Necessary / Essential Cookies
  Type: Session Cookies
  Administered by: Us
  Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
• Cookies Policy / Notice Acceptance Cookies
  Type: Persistent Cookies
  Administered by: Us
  Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
• Functionality Cookies
  Type: Persistent Cookies
  Administered by: Us
  Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.
• Tracking and Performance Cookies
  Type: Persistent Cookies
  Administered by: Third-Parties
  Purpose: These Cookies are used to track information about traffic to the Website and how users use the Website. The information gathered via these Cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the Website. We may also use these Cookies to test new advertisements, pages, features or new functionality of the Website to see how our users react to them.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.

We may share your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• For Business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With Business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Detailed Information on the Processing of Your Personal Data

Service Providers have access to Your Personal Data only to perform their tasks on Our behalf and are obligated not to disclose or use it for any other purpose.

Analytics

We may use third-party Service providers to monitor and analyze the use of our Service.

• Google AnalyticsGoogle Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en

Children’s Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

Your California Privacy Rights (California’s Shine the Light law)

Under California Civil Code Section 1798 (California’s Shine the Light law), California residents with an established business relationship with us can request information once a year about sharing their Personal Data with third parties for the third parties’ direct marketing purposes.

If you’d like to request more information under the California Shine the Light law, and if you are a California resident, You can contact Us using the contact information provided below.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us by email: rentbuffs@gmail.com